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Safety & Security

Tip: Store your files securely.
There are a number of good practices Cornell DropBox recommends. Always talk to your local technical staff if you have questions or concerns on how you can store files more securely.

  • When downloading, Save instead of Open when prompted. This will lessen the chances a copy of the file is stored in your internet cache.
  • Stay organized. Avoid saving files to all different locations -- this will help prevent lost files.
  • When you no longer need a file, delete it.
  • A file in your recycling bin is no different than a file in a regular folder.
  • Secure delete (aka Shredding files) is preferable to deleting.
  • If you have a security question -- always ask technical staff.
  • If your department provides secure locations for you to save files, take advantage of them (PGP Drives, Private Shares over VPN, etc).
  • Protect your backups! Encrypt backups when possible.

Tip: Do not send confidential data via a note.
If you choose to notify recipients of files via email, the original filename on your computer and the notes you enter on the form are sent in the body of the email message. Since this information is sent clear-text, it is possible for someone to illegally monitor for this information.

This would be a problem if your filename was say called "JohnSmithAddress.txt" and the notes included "Info for John Smith EmplID: 123456789" and you chose to send this with email notification ON. While the actual address information would be secure, the information contained in the filename and the note is at risk.

It is recommended that your filenames and notes not suggest secure information. If you need to, you should not send an email notification.